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FOR EXHIBITOR

TERMS & CONDITIONS

  1. It must be understood that booth assignment shall be made solely at the organizer's absolute discretion. Once the location and number are assigned to exhibitor, no request for change will be accommodated for whatever the reason. In no circumstances whatsoever can an allotted booth be re-assigned, let or lent out to a third party.
  2. Application for exhibit becomes valid only when the entire booth fee and other necessary fee are paid by an applicant. If the exhibition space has already been contracted in full at the time when the application is received, or if the merchandise to be exhibited is judged not to be in conformity with the subject, nature and rules of the Show by the Management, acceptance of the application may be declined.
    In such a case, payment such as fees, etc. already received by the Management shall be refunded in full.
  3. Kintetsu World Express Sales, Inc(KWE) is the official Gourmet Show freight forwarder.
    The Organizer strongly recommends that all exhibitors take advantage of using KWE, who can offer comprehensive ranges of services to avoid any possible customs clearance and delivery trouble:
    • (1)KWE handles the freight to and from your country including the Customs Clearance with a guarantee of the freight being delivered to your booth.
    • (2)In case exhibitor uses their own local forwarder, the exhibitor must take full responsibility in handling the delivery and return of shipment inclusive of the customs clearance.
    Kintetsu World Express Sales, Inc.
    Phone：+81-3-5443-9455 
    Fax：+81-3-5443-9457
    Contact：Naya (Ms.),
    E-mail：overseas@businessguide-sha.co.jp
  4. Merchandise whose importation is prohibited shall not be exhibited. The applicant must check in advance in this respect concerning the merchandise. In addition, no explosives or merchandise or decorative material considered to be hazardous shall be accepted for exhibition. Moreover, any merchandise judged by the organizer to be inappropriate for exhibition shall be refused for display. In order to avoid any possible trouble, it is requested that a full and accurate description of the merchandise be given in the section provided in the application form.
  5. The applicant, as a matter of course, is required to honor, in addition to the rules and regulations of the Show, the laws and regulations of Japan and those of the Tokyo metropolitan government.
  6. The applicant, after completing the application procedure cannot, in principle, cancel your application. If participation is cancelled, no refund of the fees already paid shall be returned. Whatever the reason, such as VISA problem, no refund can be accepted. Also, if payment for the balance of the fee or of the fees due for optional facilities, etc. has not been received on or before the stipulated date, the organizer reserves the right to revoke the allotted exhibit space and/or exhibit contract at its sole discretion without prior notice and there shall be any refund of the fees already received by the organizer.
  7. The organizer shall provide supervision to the best of ability to ensure safety of the show space and exhibited merchandise. However, the organizer shall not be responsible for any acts of nature, fire or damages resulting from force majeure. Also, for any loss occurring from theft, disappearance, fire, or from other accidents during the Show, the applicant shall be responsible and the organizer shall not in any event be required to make reparation for loss.
  8. The organizer may postpone or cancel the exhibition by reason of force majeure such as natural calamity, etc. The organizer may in its sole discretion refund to the exhibitor its proportionate amount of the balance of the total exhibit fees received which remains after deduction of the expenses incurred by the organizer. Damage incurred by exhibitors as a result of such a change shall not however be compensated for.
  9. The applicant shall keep your exhibit booth clean and in good order by cleaning it every day after the Show. Any trash, paper wastes, etc., shall be disposed of at the respective designated area.
  10. The applicant shall provide an attendant who shall be able to serve visitors and remain constantly in the booth throughout the Show. Any exhibited merchandise or decorative items intended for the booth, which are left out without the organizer being informed to that effect, may be removed and disposed of by the latter, in which event, no claim shall be accepted by the organizer.
  11. Retail sales at the show, photographing of displayed merchandise, or any act of copying, surveying, or reproducing shall not be permitted by the organizer.
  12. In addition to the above, the applicant is obliged to follow the instructions of the organizer when the latter, based on your judgment for control and management of the Show, considers such instructions to be necessary.
  13. For any matter relevant to the Show, the organizer shall be authorized to have complete jurisdiction.
  14. The applicant shall keep your area for exhibition and other activities within your booth space, and shall not occupy the corridor.
  15. Application period is subject to early closing if and when applications have been received for the entire number to scheduled booths.
  16. The Organizer shall have the right to call for exhibitors to remove exhibits which are allegedly violating intellectual property rights.
  17. Organizer makes no representations or guarantees regarding expected benefits to be received by Exhibitor from participating in the exhibition or the fitness of the exhibition for Exhibitor’s needs or otherwise.
  18. If the organizer judged there is name lending between applicants or exhibitors, the organizer may revoke the allotted exhibition space and/or exhibit contract at its sole discretion with no refund of the fees already paid shall be affected.
  19. In the case the organizer judges that the application is inappropriate, the organizer shall revoke the allotted exhibition space and/or exhibit contract at its sole discretion with no refund of the fees already paid and no compensation for the applicant would be made. Furthermore, if the applicant has the outstanding on Booth Fee Payment, they are liable to settle the payment as soon as possible.